Everything your school runs on.
50 features across 10 core modules — every one built to handle admissions, fees, parents, staff, payroll, timetables, parent SMS, and AI helpers for your subject teachers. All wrapped in your school's own branded portal.
4.9/5
Built for schools across Uganda
10Core School\nModules
AITeacher\nHelpers
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Core modules
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Features in total
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AI helpers
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Installable apps
Jump to a module
Nine modules. Forty-three features.
Report Cards & Academic Grading10Admissions & Student Bio-Registry4Fees, Bursaries & Financial Invoicing6Parents, Staff & Daily Operations6Subject-Integrated AI Teaching Assistants6Store Inventory, Lending & Resource Issuance4Universal Imports & DOS Performance Analytics4Academics, Class & HOD Oversight3Internal Controls, Payroll & Audit Logs3App Installation & 100-Year Cloud Archive4
01
Module 01
Report Cards & Academic Grading
End the term without midnight panic. Turn classroom marks into professional, crest-branded report cards that delight parents.
No More Midnight Report Card Panic
Teachers slide through NCDC Level 1, 2, or 3 rubrics in seconds. The system automatically computes the 20% continuous assessment and 80% summative breakdown, writes CBC descriptors, and compiles print-ready report cards without a single manual calculation.
Continuous Assessment Without the Hassle
Record formative classroom evaluations as you teach. Dynamic rubric criteria track student competency growth term-over-term so you never have to scramble before end-of-term exams.
Showcase Student Talents & DIT Tracks
Upload project photos, presentations, and practical achievements to digital student portfolios. Track Directorate of Industrial Training (DIT) vocational pathways (e.g. UVQF Agribusiness, ICT) with total clarity.
Zero-Stress UNEB Registration
Export validated marks, LIN numbers, and vocational trades formatted to the exact UNEB SBA national schema — saving your academic office hundreds of hours of repetitive data entry.
Parent Dashboards That Build Trust
Help parents truly understand their child's growth. Dynamic radar charts display generic skills (Critical Thinking, Creativity, Cooperation, Communication) alongside behavioral observation notes.
Nursery & Kindergarten Milestone Tracker
Capture early childhood development milestones and foundational learning achievements with warm, descriptive narrative feedback.
PLE Aggregates & Divisions 1 to U
Instantly aggregate marks, calculate UNEB PLE standard aggregates, and assign Divisions 1 to U without human math errors.
New Lower Secondary CBC Mastery
Fully aligned with the NCDC O-Level CBC curriculum. Score activities of integration on the 1–3 scale with rich qualitative descriptors.
A-Level Combinations & Principal Points
Map complex subject combinations (PCM, BCM, HEG), calculate principal passes, subsidiary points, and integrate General Paper grades automatically.
Beautiful Branded Report Cards in One Click
Generate termly report cards customized with your school name, motto, crest, and theme colors. Complete with headteacher signatures, class rankings, and attendance logs.
02
Module 02Student Records
Admissions & Student Bio-Registry
Say goodbye to dusty filing cabinets. Onboard students in seconds and keep their complete academic and health history in one secure place.
10-Second Digital Student Intake
Register new admissions quickly, assign them to classes and streams (e.g., S.1 Blue, S.1 Gold), and automatically issue student identification codes.
Never Lose a Student's LIN or UNEB File
Store verified Learner Identification Numbers (LIN), UNEB Index numbers, previous school certificates, and birth records in permanent, searchable digital files.
Unified Guardian Hub (Sibling Linking)
Parents with children across nursery, primary, and secondary sections log in once to view report cards, fee balances, and notices for all their kids together.
Instant Emergency & Health Alerts
Access student blood groups, allergies, dietary needs, and verified emergency guardian contacts in seconds from any device.
03
Module 03
Fees, Bursaries & Financial Invoicing
Stop chasing parents and eliminate unverified bank slips. Every shilling lands directly in your school account with real-time audit logs.
Every Shilling Lands in Your Bank — Zero Cash Leaks
Parents pay tuition via MTN Mobile Money, Airtel Money, or partner banks straight to your school account. The student's ledger updates instantly, eliminating fake bank slips forever.
Automated Scholarships & Sports Bursaries
Configure academic merit discounts, sports grants, and staff-child exemptions. The system applies exact percentage or fixed deductions directly to invoices without manual calculations.
Bill Uniforms, Trips & Levies Without Confusion
Add specific one-off charges (uniform sets, school trips, lab fees, candidate registration) without cluttering base tuition fee structures.
Print Official Branded Receipts Instantly
Issue official, serial-numbered school receipts with your crest and payment breakdowns for every partial or full payment.
Crystal-Clear Cash Books & Expense Ledgers
Track utility bills, staff advances, teacher allowances, maintenance, and supplies in one transparent, tamper-proof cash book.
Spot Overdue Balances & Send Instant SMS Reminders
Know exactly who owes what. Filter debtor lists by class and send polite, personalized SMS payment reminders to hundreds of parents in one click.
04
Module 04
Parents, Staff & Daily Operations
Keep your entire school community aligned. From the director's office to the parent at home, communication flows effortlessly.
Bulk SMS That Parents Actually Read
Send fee reminders, circulars, and emergency notices to thousands of parents in under a minute under your school's official sender name.
Guardian Portals With Zero Lost Slips
Parents check fee balances, attendance records, and termly report cards on their phones anytime — no more lost paper circulars.
School-Wide Circulars & Announcements
Publish digital notices to parent feeds, staff boards, and classroom groups with instant mobile delivery.
Morning Roll Call with Instant Parent Alerts
Teachers mark attendance on their phone in 30 seconds. If a child is marked absent, an automatic SMS notifies the parent immediately.
Total Privacy with Role-Based Permissions
Bursars see fees, DOS oversees marks, and teachers only access their assigned classrooms. Keep sensitive school records protected.
Clash-Free Timetables & Exam Schedules
Build master timetables and exam room allocations without room or teacher overlaps, ready to print and distribute.
05
Module 05Classroom AI Suite
Subject-Integrated AI Teaching Assistants
Free your teachers from lesson prep exhaustion. Give every teacher an AI co-pilot built directly into their allocated subject.
Cut 90-Minute Lesson Prep Down to 60 Seconds
Enter a topic and get a fully formatted, NCDC-compliant lesson plan — complete with competencies, learning activities, prior knowledge, and assessment rubrics.
Generate UNEB Exams with Step-by-Step Marking Schemes
Create full examination papers with Section A (MCQs/Short), Section B (Structured/Essays), and Section C (Scenario/Practicals), complete with teacher model answers.
Export Instantly to Microsoft Word (.docx) or PDF
Download any generated lesson plan or examination paper directly into Word or print-ready PDF for immediate classroom printing or staff review.
Draft Polished Circulars with Zero Blank-Page Anxiety
Craft professional parent circulars, WhatsApp newsletters, and holiday announcements in seconds. Pick your tone and let the AI draft the rest.
Classroom-Aware — No Prompt Engineering Needed
The AI lives inside the teacher's allocated subject page and already knows the class level and subject. A P.4 Math teacher gets instant, relevant P.4 Math materials.
Saved Creations Library for Effortless Reuse
Every generated lesson and exam is auto-saved. Teachers can reload past creations next term to tweak, update, and re-export in seconds.
06
Module 06Store & Assets
Store Inventory, Lending & Resource Issuance
Stop textbook, lab gear, and uniform loss. Track who has what and replenish your store automatically.
Never Lose Another Textbook, Lab Set, or Uniform
Issue resources directly to Staff, Students, Classes, Dormitories, or Departments. Know who is holding every piece of school property at any moment.
Smart Partial Returns with Auto-Restocking
Hand out 12 books, receive 7 returned with condition notes, and let the system automatically restock your inventory while tracking the remaining 5.
Automated Low-Stock Warnings
Set minimum threshold levels on essential stationery and laboratory supplies. Get alerted before items run out.
Hassle-Free Boarding & Dormitory Allocations
Manage residential halls, allocate rooms and beds, record boarding welfare, and monitor dormitory capacity with ease.
07
Module 07
Universal Imports & DOS Performance Analytics
Turn messy spreadsheets into clear school insights. Import historical marks and generate deep performance analytics.
Upload Any Spreadsheet in Seconds
Drop in your existing student rolls or marks spreadsheets. The system automatically detects columns, maps headers, and flags duplicates for you.
Permanent Academic Performance Archives
Safely store and compare termly mock and end-of-term score registers over years to identify academic improvement trends.
Visual Pass Rates & Division Distributions
Generate clear visual graphs of Division 1–U percentages, subject pass rates, and grade averages tailored to Ugandan grading scales.
Advanced Statistics & R-Studio Exports
Download pre-configured R-Markdown (.qmd) files for in-depth statistical research and academic benchmarking across classes.
08
Module 08
Academics, Class & HOD Oversight
Equip your academic leaders with command dashboards to monitor syllabus coverage, teacher allocations, and student performance.
Class Teacher Command Center
Class teachers manage their rosters, roll calls, student profiles, conduct remarks, and division aggregates from a single dedicated view.
Departmental HOD Dashboards
Group subjects into departments (Sciences, Languages, Humanities) with designated HODs to oversee curricula and grade distributions.
Secure Subject Teacher Allocations
The DOS allocates teachers to specific classes. Teachers only see and grade the classes assigned to them, keeping records clean.
09
Module 09
Internal Controls, Payroll & Audit Logs
Protect your school's reputation and finances with tamper-proof security logs and automated payroll.
Staff Payroll & Professional Payslips in Minutes
Configure salary scales, allowances, advance deductions, and statutory contributions. Run monthly payroll and print clean, professional employee payslips.
Tamper-Proof Audit Trail on Every Action
A system-wide chronological security log records every mark change, fee edit, and student file update with user timestamps for total transparency.
Granular Security That Protects Sensitive Data
Ensure staff only see what they need to see. Bursars manage finance, the DOS oversees marks, and teachers manage their classrooms.
10
Module 10
App Installation & 100-Year Cloud Archive
Install your school manager as a native app on any device and keep your records safe for generations.
Install as a Native App on Any Phone or PC
Staff, teachers, and parents can install the portal directly onto Windows, Mac, Android, and iOS as a fast, offline-capable Progressive Web App (PWA).
100-Year Permanent Cloud Archives
Secure, perpetual cloud databases backed by automatic daily snapshots ensure student transcripts, payment histories, and records are preserved forever.
Secure Teacher Marks Entry from Any Phone
Teachers log in from their own phone or laptop to enter marks directly, eliminating manual paper marksheets and lost sheets.
Instant Financial & Academic Health Reports
Access comprehensive cash books, balance sheets, and division trend reports compiled at the end of every day, week, term, or academic year.
Yours, not ours
A portal that looks like your school.
Your parents and staff see your school — not us. Every page, every report, every SMS carries your name.
Your Own Subdomain
Parents and staff sign in at yourschool.schoolmanageruganda.com — a real portal that belongs to your school, not a shared link.
Your Colors & Logo
Upload your school logo, pick your theme colors, and write your motto. The portal, the reports, and every SMS reflect your brand.
Reports With Your Name
Report cards, receipts, and circulars are printed with your school name, motto, and crest — ready to hand to parents.
Your school, branded
Your school on your own subdomain.
Pick a subdomain when you sign up — for example stmarys.schoolmanageruganda.com. That link is yours from day one. Parents save it on their phones, you print it on circulars, and it feels like a system your school owns.
Upload your school logo, choose your colors, and write your motto once. They appear on the portal, on every report card, and on every SMS your parents receive.
What your school gets to make its own
Your logo and motto on every report card
Your subdomain on every login and SMS
Your colors on the portal, dashboards, and receipts
Your school name as the SMS sender on every broadcast
For subject teachers
Every subject teacher logs in. The AI helpers are already waiting.
A Mathematics teacher opens the portal and gets the AI Lesson Planner, AI Exam Generator, and AI History — pre-loaded with the subjects and classes allocated to them. No separate tool to learn. No extra account. The AI helpers live inside the same portal they already use for attendance and marks.
Lesson plans in 2 min
NCDC-aligned, ready to teach
Exams with marking guides
Pick topic, difficulty, types
Saved AI history
Re-edit every generation
AI Lesson Planner
v2.4SubjectMathematics
ClassP.4
TopicFractions — Addition & Subtraction
▸Introduction (5 min) — Real-life examples
▸Development (25 min) — Step-by-step methods
▸Activities (8 min) — Group practice
▸Assessment & Closure (2 min)
Generated in 12 seconds — saved to AI History automatically.
Ready when you are
See your school's portal in action.
Set up a free demo in a few minutes and explore the whole system with your school's name on it.